Instead of checking email every few minutes, schedule three times a day to process it. But your calendar should also include time blocks for things like exercise, date night or other items that align with your core life values. That might include two hours each morning to work on the strategic plan your boss asked you for. You should first get clear on your life and career priorities and pre-schedule sacred time-blocks for these items. Don’t let your calendar fill up randomly by accepting every request that comes your way. Second, time-block the most important things in your life, first. When your default setting is 15 minutes, you’ll automatically discover that you can fit more tasks into each day. Yahoo CEO, Marissa Mayer, is notorious for conducting meetings with colleagues in as little as 5 minutes. Ultra-productive people only spend as much time as is necessary for each task. If you use Google Calendar or the calendar in Outlook it’s likely that when you add an event to your calendar it automatically schedules it for 30 or even 60 minutes in length. There are several key concepts to managing your life using your calendar instead of a to-do list.įirst, make the default event duration in your calendar only 15 minutes. Catching up with my virtual team–on the schedule…Bottom line, if it doesn't get scheduled it doesn't get done. 45-minutes of email management–on the schedule. 30-minutes of social media–on the schedule. Everything I do on a day-to-day basis gets put on my schedule. And while I take meetings with just about anyone who wants to meet with me, I reserve just one hour a week for these "office hours."Ĭhris Ducker successfully juggles multiple roles as an entrepreneur, bestselling author and host of The New Business Podcast. I schedule out every 15 minutes of every day to conduct meetings, review materials, write, and do any activities I need to get done. But if it is in my calendar, it will get done. If it's not in my calendar, it won't get done. When I asked him to reveal his secrets for getting things done he replied: I was forced to prioritize…To this day, I keep a schedule that is almost minute by minute.ĭave Kerpen is the cofounder of two successful startups and a New York Times bestselling author. In a recent interview she told me:ĭuring training, I balanced family time, chores, schoolwork, Olympic training, appearances, and other obligations by outlining a very specific schedule. Olympic gymnastics team, and today she is a busy entrepreneur and author of the new book, It’s Not About Perfect. Shannon Miller won seven Olympic medals as a member of the 19 U.S.
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